Xero vs Quickbooks: Best Pick for Small Business 2024

xero to quickbooks

Xero is a better option for businesses that need to track project profitability. This is because Xero allows you to see how much each project is costing you in real time and compare that to your estimated profits. Xero is also a better option for businesses that are expanding internationally as it offers multicurrency support. Many providers prefer a simple way of importing them in the form of bills of each employee.

If you don’t want to buy additional years but still want comparative balances, you can divide the Dataswitcher opening balance transaction post-transfer into multiple years. The process of transferring data takes, on average, up to 72 hours from the time your data is uploaded into the Dataswitcher tool. A conversion project can take as little as a few days to a few weeks depending on the required effort for pre and post conversion. The processing time from Dataswitcher’s conversion wizard spans from a few minutes to several hours depending on the amount of the data received. We recommend converting your book after the quarterly or yearly book is reconciled. Both Xero and QuickBooks Online can be used and synced with online payments processing transactions from different online payment processors.

xero to quickbooks

Customer payments are remitted to the merchant’s designated bank account. Xero is an innovative cloud accounting solution developed and provided by a New Zealand company, Xero Limited, which has U.S. and other global regional operations. The software is user-friendly with a modern user interface that provides a fast learning curve to master its online accounting features, customizable dashboards, and real-time data and reports. QuickBooks is a popular accounting software used by small businesses, solopreneurs and freelancers. The software helps users to keep track of their finances, customers and vendors. QuickBooks offers on-premises as well Cloud based versions of Accounting applications that can manage payments, bills, accept business payments, and payroll functions.

Xero vs QuickBooks: Top Features Comparison

Another notable difference is that QuickBooks Online lets you upload your file of transactions, so you aren’t required to connect your bank account. With Xero, you have to connect your account to reconcile setting up the zip your transactions. We are driven by the Fit Small Business mission to provide you with the best answers to your small business questions—allowing you to choose the right accounting solution for your needs.

xero to quickbooks

Forbes Advisor compared Xero vs. QuickBooks when it comes to the key features, pricing, customer service and reviews to help you decide which is right for your business. Finally, the Self-Employed plan is $15 per month, for one user. Ironically, we don’t recommend this plan to freelancers due to its lack of tools, even though we do recommend QuickBooks as the best accounting software for the self-employed. This should be done, whether or not inventory is being tracked, if any items are listed on the “Inventory” page in Xero. Just like in QBO, items can be and are used in various types of transactions like invoices and bills and must be in place before they are imported. Like customers and vendors, the export file from Xero will need a lot of manipulation to match the format for import into QBO and that format can be found using the same steps as outlined above.

Can you use Xero to track inventory?

However, we want to emphasize that Xero offers fixed asset accounting in all its plans, making it an affordable QuickBooks alternative for fixed asset management. The Essentials plan costs $60 per month, and supports three users. It includes everything in Simple Start, plus bill management tools and a time tracking ability for adding up billable hours. The Xero mobile app is for Android and iOS devices is free when you sign up for a subscription.

  • QuickBooks Online and Xero both have a large collection of integrated apps, which should be enough to cover your business automation needs.
  • You will open a new QBO account and invite one email address to let them migrate data once you paid their payment request.
  • Xero offers this through Hubdoc so you can access your documents online.
  • Although this isn’t a mandatory step, we advise you to match these entries in Xero prior to the transfer.
  • QuickBooks also offers a number of tailored reports, including QuickBooks reports for nonprofits, which let organizations track their donations and finances with one tool.
  • Extract data from Xero and keep it in a safe location for tax auditing purposes because not all data is converted to the new system when switching between different accounting systems.

Moreover, another likes that Xero has a batch-delete feature, unlike QuickBooks Online. They explained that if you import 500 transactions into QuickBooks incorrectly, you have to delete them all one by one. This is a time-saving feature for businesses that handle a large volume of transactions on a daily basis. QuickBooks Online came out on top for features, ease of use, customer support but Xero wins in pricing. We’ll explain our Xero vs QuickBooks comparison findings in greater detail in the following sections.

Why You Can Trust Fit Small Business

Company information includes elements such as address, phone, email, and more. After the transfer, this information will be used to generate a full report. This is done by adding the amounts in the boxes together in the old and new software. The transfer is unable to match related credits to their respective journal entries. The journal entries will still be posted, but they will remain unlinked. Although this isn’t a mandatory step, we advise you to match these entries in Xero prior to the transfer.

  • In this transition, SaasAnt Transactions serves as your reliable ally, making the migration smoother and ensuring the safety of your data.
  • Xero’s security measures keep your data encrypted and stored in multiple locations online, keeping it safe yet backed up.
  • Accounting is a critical part of any business as it is the vital factor that evaluates the company’s potential to grow.

Katherine Haan, MBA is a former financial advisor-turned-writer and business coach. For over a decade, she’s helped small business owners make money online. When she’s not trying out the latest tech or travel blogging with her family, you can find her curling up with a good novel. See how Xero makes it easy for small businesses to stay on top of their finances and focus on doing what they love. You can export general ledger transactions, but a lot of manipulation is required to format them. In addition, make sure you have selected the “Buy” and “Sell” checkboxes for each item as well as “Track” checkbox for inventory items.


This might have affected the retained earnings of previous years. The following are additional tasks you can do in QuickBooks Online if the scenario applies to you. After your conversion has completed, follow some essential steps to verify your data in QuickBooks Online.

Accountant opinions

This would allow you to allocate all liability accounts and expenses properly. Once you have successfully imported bank transactions, they can be paid off. In case of inventory tracking, expect a long import list and lots of paperwork.

Stronger feature set

Unless the conversion is being done at the beginning of the fiscal year, there will undoubtedly be some transactions to convert from the Xero file to QBO. Also, it is a good idea to lock the Xero file for dates before the conversion date so that no one makes changes after you begin. These ratings are meant to provide clarity in the decision-making process, but what’s best for your business will depend on its size, growth trajectory and which features you need most. We encourage you to research and compare multiple accounting software products before choosing one. QuickBooks is Accounting software that can help you manage all your business Accounting workflow.

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